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XPFLOW Product Approval Management is part of the XPFLOW suite of web based applications for brand asset management. XPFLOW Product Approval Management enables businesses to create and efficiently manage business process workflows for the entire product approval process.

• Accelerate and streamline the Product Approval process
• Configurable form and template based on the attributes of the product type
• Configurable Workflow Approval System
• Configurable rules and user based security
• Integrated with centralized Digital Rights Management module for referencing the asset repository
• Search and Reporting

Configurable Administration Module

• The Administration interface offers the flexibility to implement unique Approval Processes and enforce business rules by graphical customization of the underlying Approval process workflow.
• Support for configurable forms as well as Pre-defined templates. Templates or forms that are to be reused can be created and stored in the XPFLOW Product Approval Management. When needed, they could be associated to workflow.
• XPFLOW enables the creation of user roles based on an organization’s needs and administration of the rights which determine the information each user can access, and what information they can view and edit, to the detailed level of the attributes and tabs that appear on the Form Document.
• Configurable rules based product approval workflow
• Configurable Document Routing rules
• Configurable Form selection rules to automatically select product approval form depending on various
• All form and workflow creation and management is done using a simplified web based user interface.

Product Approval Workflow

• Collaborative workspace allows globally dispersed user to work collaboratively and securely on product approval processes
• User Dashboard and Queue Management
• The ability to request for Product Approval and manage the response in the system. Approval initiation process can be setup to go through multiple phases each having its own workflow definition and users.
• Supports parallel and sequential workflows
• Efficient and user friendly project navigation for ongoing and completed projects. The project tree displays each individual process in the approval workflow with user friendly icons for easy understanding
• Process Escalation and Comment Tracking
• Automated Alerting and Notification
• Integration with other XPFLOW/third party products
• Supervisor hierarchy allowed to faster approval cycles and increased productivity
• Multiple attachments and multiple types of attachments are supported
• Integrated with Brand Asset Management for Asset/Product versioning and control

Approval Search

• XPFLOW Search feature provides both summary and detailed level information on the state of Approvals and associated documents
• While Basic Search limits to specific search criteria, Advanced Search offers more flexibility by allowing selection of any number of criteria in any combination.
• Configurable workflow

Notification and Alerting

• Supports e-mail notifications and online alerts based on contract renewal, action items and based on any other field in the contract document
• Notifications can be setup based on certain user actions or based on time or a combination of both
• All notifications are recorded within the system

Technical and Other Features

• Industry Standard Integration with other modules/ third party products
• Integrated with XPFLOW Contracts and Asset management
• Product exists standalone or coexists with multiple products and third party products
• 24 x 7 Support and 99.99 Availability
• SOX Compliance Support
• Full text search support
• Rich UI enabled web based hosted application
• Hosted Application available as ‘Software as a Service’
• Industry Standard Integration with other modules/ third party products